Software / Documents
Simply integrate applicable documents
Documents also play an important role in a digitally transformed management system. Most of these documents contain one or more references to activities. Whether as file attachments or hyperlinks, they are integrated into the process model as applicable information in a simple and easy-to-understand manner.
Centrally integrated in the model - individually linked to your processes
In this area of N5-Solutions you manage your relevant documents. The creation, review and release of documents is controlled in this central document pool. Thus, this information is an additional component of your management system, which can be individually linked to each process.
Structure your document storage with freely definable document types and use the keyword option.
All documents are stored in the central database of N5-Solutions as binary files.
With N5-Solutions, there are no file format or data volume limitations.
Combine multiple language versions and choose whether to publish the original document or a PDF.
On its way to publication, the document goes through a workflow of review and approval by authorized users.
When the document is released, it is simultaneously published on the intranet, the previous version is archived, and notification of the scope of the changes is sent.
Only released documents are currently published in read only mode. All historical versions are easily accessible in the archive at any time.
up to date
With timed reminders and the ability to stamp documents, the revision feature prevents the use of outdated control statuses.
You can use all documents in processes as applicable documents. This provides an activity-based view of documents.
You can always find your documents: directly from processes, in the keyword glossary, sorted by document type or simply by searching.
Bookmark lists for documents give you quick access and ensure that you receive personalized email notifications when changes are made.
Not all documents belong in everyone's hands. Use the option to protect individual documents from unauthorized access.
It just doesn't work without documents
It is certainly not the right way to model a management system entirely in documents. However, documents are often indispensable as process templates, forms or checklists. Global policies and specific instructions are often best captured in a document.
No matter how you look at it, you need documents. With N5-Solutions, you are prepared for the future in a process-oriented way.
Integrated in the process model
In the interaction between processes and documents, you define which documents are relevant for which processes. Subsequent changes to the target documents are also automatically updated in the process after a new release, so that the process user always finds the most up-to-date information.
Process oriented structured
The process model provides the structure of the activities in the organization and visualizes how the organization works. Related documents can describe the details of the activities and provide additional information and tools that cannot be described in terms of processes.
Managed in a compliant manner
Automated archiving of document statuses, a change service and extensive analysis functions are also included. All currently valid documents such as process and work instructions, checklists, etc. become an integral part of your process model.
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