N5-DoQM Solution

N5-DoQM Solution
Manage your other applicable documents

	Manage documents Other applicable documents such as forms, training documents, process instructions or references to other sources can be stored in any format.			Stamp documents Print important notes on the document. The N5-DoQM Solution creates an approval stamp in the published PDF file.

	Define defaults The various location documentations consist of defaults and locally created documents as specifications in separate process maps.			Control and archive After editing, send your documentation for review. Once approved, the new version is published and the old version is archived.

	Track changes The automatic revision service makes it easy for you to keep track of all changes in your management system documentation.

The title and description of the file can be edited

The master data of the document can be edited

Files are stored in the database when uploaded
Files are stored in the database and not in folders on a drive

No restrictions for file uploads
All types and sizes of files can be uploaded and managed

Hyperlinks can be managed
Links, e.g. to HTTP, folders or files in directories on drives

Separation between original file and file to be published

E.g. access-protected storage of the original Word file and publication for all as a PDF

Stamps with control information for published files

Information relevant for control (e.g. release date, version, notes, etc.) is automatically “printed” in the publication file

Language versions can be managed at the same time

Translations of a document can also be saved and published, including a reference to the language

Different document types are managed in folders
E.g. different areas for forms, procedural instructions, templates, etc.

Structuring of documents according to activities / processes

Linking of documents to processes in the process model

Automatic filtering by departments
Usage reference to organizational units

Structuring by keywords
Development of a keyword index (glossary) and assignment to documents

Documents are an integrated and controlled component of the documentation management system

Incorporation in processes of the process model

Automatic publication for viewing on the intranet

Released documents can be published on the intranet with no technical effort

Notification / Distribution list

Affected employees are informed of changes automatically

Change notices
Notifications are made regarding an edited document version

Version history
All versions of a document are traceable and can be called up

Searches can be configured
Desired search parameters can be enabled individually (possibly with a separation between editing and reading mode)

Views can be configured
Overview and detail pages can be designed individually (possibly with a separation between editing and reading mode)

Webbased Software Solutions